Administrative Support

Not sure what a VA can help with?
Let’s explore it together. It’s likely more than you think — and the best part? I can adapt to your systems and learn new tools to support your unique needs.

  • Is your day running you — instead of you running your day?

    • I’ll help you take back control of your schedule by setting up and managing tools like Google Calendar, Calendly, and appointment scheduling systems. I’ll handle your bookings, client meetings, follow-ups, and reminders so you never miss a beat — and your time works for you.

    • I’ll also help you setting up Buffer time between meetings to prevent burnout, Time zone handling for clients in different regions, Recurring event setup and end-of-day summary of next-day appointments

    • I also leverage tools like Zapier to automate confirmations, follow-ups, and task creation — making your calendar work smarter

  • Is your inbox overflowing and stealing your focus?

    • I’ll manage and organize your inbox so you only see what truly matters. From being your first point of contact and replying to clients, to creating smart folders, labels, and rules that declutter your inbox — I’ll help you stay responsive and stress-free.

    • I’ll also build out canned responses for common questions to save you time and ensure consistency in tone and messaging.

    • Whenever possible, I’ll use automation tools like Zapier to streamline repetitive actions — like filtering specific emails into folders, creating tasks from emails, or notifying you when priority clients reach out.

  • Need professional-looking documents without spending hours on formatting?

    • I’ll help you create clean, well-organized documents tailored to your needs — whether it’s client-facing proposals, internal reports, SOPs, flow charts, forms, or templates. I’ll make sure everything looks polished, consistent, and easy to read across platforms like Google Docs, Word, or PDF.

    • From layout and formatting to branding and visuals, I’ll handle the details so your documents reflect your professionalism.

    • Other tasks like:

      • Converting raw notes or voice memos into clean docs

      • Formatting CVs, slide decks, reports for investors or clients, adding tables, charts, images, or hyperlinks ensuring consistency in fonts, headers, spacing, styles

      • Creating shareable links and folder systems in Google Drive or Dropbox

  • Need a clearer view of your numbers without getting buried in spreadsheets?

    • I help you stay on top of the money side of your business — from tracking revenue and expenses by client, project, or rep, to organizing data that shows your real profit margins. With clean reporting and simple dashboards, you’ll be able to make smarter pricing and business decisions.

    • I also support your billing process from start to finish: creating professional proposals and invoices, sending follow-ups for payment collection, and categorizing incoming payments to keep your CRM and records up to date.

    • Services May Include:

      • Tracking expenses and revenue by client, rep, or project

      • Setting up cost vs. income tracking systems (Google Sheets, Airtable, etc.)

      • Proposal creation and document formatting

      • Invoicing (Through existing CRM, Google Docs, QuickBooks, etc.)

      • Payment follow-up emails and outreach

      • Categorizing and logging payments received

      • CRM updates with billing status (paid, pending, overdue)

    • Optional Value-Adds You Could Grow Into:

      • Monthly summaries or dashboards to show profit trends

      • Alerts or reminders for overdue payments

      • Helping identify top-performing clients or sales reps by revenue

  • Need an extra set of hands to keep your personal life running smoothly?

    • I help you manage the behind-the-scenes details of everyday life — so you can focus on what matters most. Whether it’s planning your next trip, booking appointments, or organizing a family event, I take care of the tasks that pile up in your inbox and calendar.

    • Services May Include:

      1. Travel arrangements (flights, hotels, transportation, itinerary planning)

      2. Personal event coordination (birthdays, dinners, anniversaries, family gatherings)

      3. Gift research and online purchases

      4. Appointment scheduling (medical, personal, childcare, etc.)

      5. Personal calendar reminders (due dates, special occasions, renewals)

      6. Errand coordination (scheduling deliveries, repairs, groceries)

      7. Subscription & membership management

      8. Personal finance organization (receipt tracking, payment reminders)

      9. Online form filling (school registrations, contest entries, etc.)

      10. Restaurant or activity bookings

      11. Personal research (best tech, services, activities, etc.)

      12. Support during relocation or travel

    • Basically — if it saves you time, I’m here to help.

  • Need a new website but don’t know where to start — or just don’t have time? Need help maintaining your existing one?

    • Keeping in mind that In order to stay friends with Google it’s super important to regularly update your website with fresh, optimised content. I can update and maintain Squarespace.

    • I help small business owners build and maintain modern, easy-to-navigate websites using Squarespace. Whether you're starting from scratch or need updates to an existing site, I’ll handle layout, content updates, mobile optimization, contact forms, SEO basics, and more — all while keeping your brand front and center.

    • You’ll get a site that looks good, works smoothly, and is easy to update later on.

    • Connect your domain and set up google workspace for your organization get your name@yourcompany.com emails

  • Want your clients to feel confident, cared for, and ready to work with you — from the very first interaction?

    • I help you design a smooth and thoughtful customer journey that starts with a strong first impression and ends with valuable feedback. From setting up discovery calls and pre-call intake forms to crafting onboarding processes and satisfaction surveys, I make sure every step of the experience feels intentional, easy, and professional.

    • Whether you're working with new leads or loyal clients, I’ll help you deliver a journey that builds trust — and keeps people coming back. 

    • Services May Include:

      1. Setting up and scheduling discovery calls (via Calendly, Google Calendar, etc.)

      2. Creating and automating pre-call forms (Google Forms, Typeform, etc.)

      3. Structuring onboarding checklists, welcome emails, and document packages

      4. Designing customer satisfaction surveys (basic with Google Forms or advanced with Qualtrics)

      5. Organizing all data for insights and improvement

  • Too much data, not enough time? Let me handle the details.

    • I help you keep your business organized and running smoothly by entering, updating, and maintaining accurate information across your systems. Whether it’s spreadsheets, CRMs, client databases, reports, or online platforms, I make sure your data is clean, structured, and easy to access — so you can focus on what matters most.

    • What This Can Include?

      • Entering and updating contact info, customer records, or product/service details

      • Organizing and cleaning up spreadsheets (Google Sheets, Excel)

      • Logging sales, invoices, expenses, or timesheets

      • Updating CRM platforms like HubSpot, Salesforce, or Airtable

      • Transferring info from one system to another (copy-paste + smart formatting)

      • Tagging, categorizing, or labeling info in your apps like Notion, Trello, or ClickUp

      • Uploading and organizing files in cloud services like google Drive, MS onedrive or Dropbox

      • Pulling data from reports (e.g. survey results, call logs, or receipts) into usable formats

  • Need help turning ideas into action and content into results?

    • I offer hands-on marketing support to help you stay visible, consistent, and connected to your audience — without getting overwhelmed by the details. From managing your social media and email tools to supporting content creation and outreach, I make sure your message reaches the right people at the right time.

    • Services May Include:

      • Social media scheduling

      • Paid ad support (Facebook, Instagram, Google)

      • Content research for blogs, posts, and newsletters

      • Repurposing long-form content into bite-sized visuals or captions

      • Email marketing setup and support (Mailchimp, ConvertKit, etc.)

      • Uploading blog content to Squarespace

      • Creating lead capture and feedback forms (Google Forms, Typeform, Mailchimp)

      • Tracking performance (likes, shares, email open rates, clicks)

      • Landing page creation in Squarespace

      • Podcast or video editing (basic cut, upload, or repurposing)

      • Outreach to collaborators, influencers, or guest opportunities

  • Want your brand to look polished and professional — without hiring a full-time designer?

    • I create clean, branded visuals to help you show up confidently across social media, emails, presentations, and more. Using Canva and other easy-to-update tools, I design graphics that match your brand style and are easy for you (or your team) to reuse.

    • Whether you need eye-catching social media posts, newsletter headers, or a professional deck for your next client meeting — I’ve got you covered.

    • Services May Include:

      • Social media graphics (posts, stories, reels covers, highlights)

      • Basic branding assets (flyers, banners, digital brochures)

      • Canva templates for recurring content (testimonials, promotions, tips)

      • Presentation decks (pitch decks, client updates, training materials)

      • Light image editing (resizing, cropping, filters, overlays)

      • Branded document formatting (welcome packets, proposals, checklists)

Get the Back-End of Your Business Running Like Clockwork

Behind every thriving business is a strong admin foundation — but keeping up with all the moving parts can quickly become overwhelming. That’s where I step in.

As your Virtual Admin partner, I help you stay organized, on time, and in control. From managing your inbox and calendar to formatting documents, maintaining your Squarespace site, or preparing reports that track your revenue — I take care of the details so you don’t have to.

I also support key areas like marketing, onboarding, and customer journey design, helping you create a seamless experience for your clients from day one. Whether you need help creating branded content, collecting insights through research, or simply booking travel and coordinating personal tasks — I’ve got you covered.

The goal? Free up your time, reduce the mental clutter, and make sure everything behind the scenes runs smoothly and efficiently.

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My Rates

If you know you'll need ongoing support each month, a VA retainer package is the best fit. It secures my time and ensures you always have help when you need it.

For one-time projects or occasional tasks, I also offer Ad Hoc support — flexible and billed only when you need an extra hand.

  • For ongoing monthly support, retainer packages are the most reliable option. You’ll reserve a set number of hours in my calendar each month — ensuring consistent support, priority access, and peace of mind knowing your tasks are covered.

    1. 10 hours / month - $250

    2. 20 hours / month - $500

    3. 40 hours / month - $1000

  • As-needed help, often used for one-off projects or infrequent requests.

    My Ad Hoc option is perfect for occasional tasks or short-term projects. You only pay for the time you need, with no monthly commitment — ideal when things pop up and you just need a hand.

    $35 / hour

Behind the Scenes

I track all time spent on your tasks, and you’re welcome to request a detailed breakdown at the end of the month.

If you're on a retainer, I’ll keep you updated when you're nearing your hourly limit — no surprise overages here.

Need more hours? You’re welcome to upgrade your package at any time, depending on my availability.

Please note: unused hours don’t roll over and will expire at the end of each month — so let’s make sure every minute brings value to your business.